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Avoiding Duplicated Information

We receive music content from many different sources. It's possible that we receive the same song more than once, with identical or slightly different metadata. The metadata is the information like the title, artist, label, ISRC and any other data that helps distinguish one sound recording from another.

Sometimes we detect multiple audio tracks that are the same, but have different metadata, and unify them into one. However, there are some technical restrictions that don't allow us to do this in all cases. That’s when duplicated tracks are created in our database.


There are 2 methods to upload your catalogues into our database: 

1. Via Vericast-Upload - a platform designed for uploading a small number of tracks, e.g. when you have to upload regular new releases.

2. Via FTP - ideal to upload large catalogues of over 1000 tracks.

Vericast-Upload


We use the ISRC to detect if a certain track already exists in our database. This prevents new audio tracks with an already existing i.e.duplicated ISRC from entering into our database.


However, not all tracks in our database have an associated ISRC. Prior to uploading a track via our Vericast-Upload platform, you should make sure that it’s not already in our database. You can check by simply typing the song title in the corresponding filter of the Report section in Vericast to see whether it appears in the Track/Artist dropdown list.



“Avoid_duplicated_information”


Also, if you have the New Search box activated in your Vericast account, you can search for a track there directly (see picture below).

“Avoid_duplicated_information_2.”


Depending on the search results, you will have 2 possibilities.

1.  A track already exists in our database.

In case we already have a track you’re going to upload, we don’t recommend uploading it again. However, if you decide to still proceed with the upload, be sure to put the same metadata as the one in Vericast so that their identifications will be unified as the same track. If the metadata is different, you’ll create a duplicated phonogram.

If you’d rather identify the tracks as separate ones - for example, if the different versions have different rights owners, then the song information should not be the same. For example, “Adele - Someone Like You” vs “Adele -Someone Like You (live)”.

Please note that you will not be notified if you upload a track that already exists in our database.


2. A track doesn't exist.

In this case, you should upload the phonogram with the correct audio and metadata.


It's important to have in mind that the label information is updated every time a new song is uploaded.  The latest song to enter our database is the one with the most updated metadata.


FTP Upload

When similar tracks - but with slightly different metadata - are uploaded via FTP, the ISRCs are treated the same way as in the case of Vericast-Upload - we compare them and we disregard the tracks with equal/duplicated ones. 

However, if we receive a phonogram with a duplicated ISRC via FTP, Vericast allows the upload only in the case that artist and track name are exactly the same. The audio track is then added to the one that already exists so that we identify the total number of plays.

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